Biospecimen Coordinator (Inventory Specialist)

City of Hope

Duarte, CA

Job posting number: #7099578 (Ref:10016543)

Posted: June 9, 2022

Application Deadline: Open Until Filled

Job Description

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope’s translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution.  AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope’s specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation’s “Best Hospitals” in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope’s commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities.  Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding.  We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

Responsible for the intake, inventory and release processes for all clinical trial supply related materials. Assists Biospecimen Coordinators in supplying specimen collection supplies for various clinical research studies. Responsible to research operations for the appropriate, timely and efficient distribution and/or redistribution of materials to the various hospital departments where specimens are collected. Acts as point of contact in locating available supplies necessary for kit assembly, distribution and receipt.

Additionally, shares responsibility for the timely coordination of biospecimen collection, transporting and shipping of biospecimens obtained from subjects enrolled in complex research protocols. Maintains records associated with the collection and shipment of biospecimens and packages shipments as required by protocol. Monitors clinic and other schedules to ensure subjects are scheduled for protocol required visits and/or procedures.

Key Responsibilities include:

  • Inspects incoming orders on the to verify type, quantity, and condition against orders.
  • Attaches documentation to packages for shipment of materials, parts, finished goods and related items. Collects delivery tickets, shipping records, bills of lading and other documentation for receiving files.
  • Collects documentation concerned with storage and distribution of material including receipts, stock issue requisition copies and signed delivery tickets.
  • Interfaces with the various research areas in appropriate distribution of necessary supplies needed in specimen collection.
  • Assures timely distribution of supplies/kits needed to collect research specimens.
  • Maintains adequate supplies for active research studies, ensuring viability is current.
  • Assures accurate completion of delivery documentation and files appropriately with research documents.
  • Maintains inventory of specimen supplies and kits, ensuring they are not expired.
  • Ensures inventory is stored in an organized and orderly fashion after matching to appropriate research protocol.
  • Assists with reordering of supplies as needed in collaboration with Associate Clinical Research Coordinator.

Basic education, experience and skills required for consideration:

  • Bachelor’s degree.
  • Experience may substitute for minimum education requirements. (Associate Degree plus minimum of 2 years of experience).
  • One year experience in receiving, warehousing or material handling (preferred), health care environment desirable.

Required Certification/Licensure:

  • IATA certification (may be obtained after hire).

Preferred education experience and skills:

  • Bachelor’s degree, preferably in biomedical or biological sciences.
  • Knowledge of medical terminology.
  • Exposure to clinical trials or related health field.
  • Use word-processing software.

Additional Information:

  • To protect the health of patients and staff and to comply with new State of California mandates, City of Hope staff are required to show proof of full vaccination by September 30, 2021.  Compliance is a condition of employment.   

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.  #LI-LZ



City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.


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