Job Description

Job Description:
Minuet System Administration, Security, and Compliance

This position is responsible for the ongoing administration, security, and compliance oversight of the Minuet intellectual property management system. Essential functions of this work include:

Serves as the primary administrator for Minuet system configraution, including managed lists, user defined fields, and administrative console tools

Managers the full user access lifecycle, including account creation, modification, deactivation, security group assignment, and record-level access controls

Administers record audit tools and supports recurring and ad-hoc litigation discovery and record retention requests

Works with the Information Security Manager (ISM) in performing risk assessments related to Minuet configuration, integrations, core system changes, and third-party software interfaces

Manages PKI certificate renewals and secure access for Minuet, NIST, and iEdison

Provides recurring audit and compliance support for UF Research Foundation (UFRF) and external auditors

Data Management, Integrations, and Automation Support

This position supports the integrity, movement, and synchronization of data within Mineut and across integrated enterprise and federal systems. The role includes hands-on data management, automation, and end-to-end responsibility for system integrations to ensure accurate, timely, and reliable information flow. Essential functions of this work include:

Performs recurring data import/export operations, bulk updates, deletions, and portfolio maintenance.

Maintains data integrity through duplicate record identification, consolidation, and corrective updates

Administers Mineut APIs and UF-level data integrations, including setup and maintenance of API credentials and email manager accounts

Oversees end-to-end onboarding of system integrations, including field mapping, testing, deployment, and post-implementation validation

Monitors system automation, including Sentinel rules and scheduled processes, to ensure continued operation and data accuracy

Financial Operations Support, Reporting, and Analytics

This position provides ongoing operational support for financial and reporting workflows within Minuet that are essential to technology licensing, revenue distribution and compliance reporting. Essential functions of this work include:

Supports financial workflows including payables, receivables, payments, invoices, statements, interest calculations and reimbursable expenses in coordination with the Business Office.

In collaboration with the Business Office, produces and maintains recurring financial and revenue distribution reporting, including write-offs, credit memos, and payment plans

Manages LEDES imports, expense codes, and associated reporting utilities

In coordination with UF Innovate management and the Business Office, develops, maintains, and updates scheduled and ad-hoc reports

Training, Operational Support, and Process Improvement

This position supports the sustainability and effectiveness of the Minuet system through user training, functional support, and continuous process improvement. This role serves as an escalation point for complex issues and ensures that operational knowledge is documented andn transferable. Essential functions of this work include:

Provides Minuet user training and administrator-level knowledge transfer to ensure continuity of operations

Serves as Tier-2 functional support, reviewing and resolving user issues prior to escalation to Inteum Support

Monitors Inteum support tickets to ensure timely follow-up and resolution

Designs, documents, and maintains standard operational procedures (SOPs) for Minuet and analytics workflows

Participates in continuous process improvement initiatives to enhance system reliability, data quality, and user efficiency

Other duties as assigned.

Expected Salary:
Commensurate with Education and Experience.

Preferred:
Preferred experience and working knowledge of Intellectual Property, Technology Transfer and Technology Licensing life cycles.

Working knowledge of Inteum Minuet (or comparable system), including system administration tools, automation, and reporting.

Experience supporting federal and regulatory reporting workflows (e.g., USPTO, NIST/iEdison) and compliance-driven processes.

Experience managing system integrations, data quality, and recurring financial or operational reporting.

Demonstrated ability to provide advanced functional support, develop documentation, and train users in a complex institutional environment.