Job Description

Job Summary

Administrative Manager

The Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas.

Senior Administrative Manager

The Senior Administrative Manager leads a complex administrative function of a college, department, or major program with multiple reporting areas. This position leads staff, manages departmental budget, and implements strategic policies. The Manager ensures compliance, manages projects, and enhances operational efficiency.

Core Responsibilities

Administrative Manager

Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.
Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of documents and to maintain compliance with University, federal, state, and local government policies and procedures.
Prepares documents and reports as per university guidelines; reviewing and approving documents or other processes as needed.
Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters.
Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness.
Develops and implements policies and procedures related to administrative management or special projects.
Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
Manages and maintains records for inventory and facilities.
Coordinates and manages key projects.
Assists in administrative forecasting for grant proposals.
Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
Performs work tasks in a safe manner and in accordance with work instructions.
Proactively makes recommendations to improve safety.
Performs other duties as assigned.
Senior Administrative Manager

Responsible for the management of fiscal, personnel, facilities, and administrative matters, and assisting executive-level staff with the administrative management of multiple reporting areas
Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of contracts and other procurement and administrative documents and to maintain compliance with University, federal, state, and local government policies and procedures.
Prepares budgets, monitors expenses, and reconciles departmental accounts.
Prepares fiscal documents and reports as per university guidelines; reviews and approves documents or other processes as needed.
Coordinates all aspects of personnel and position management activities; prepares appropriate documents and routes for approval.
Supervises the processing and maintenance of all administrative records; prepares reports; and serves as the representative/liaison for administrative matters.
Maintains administrative records; maintains a technical set of documents, policies, and procedures; provides analysis and interpretation of internal processes and makes recommendations to improve efficiency and effectiveness.
Develops and implements policies and procedures related to administrative management or special projects.
Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
Manages and maintains records for inventory and facilities.
Coordinates and manages key projects.
Assists in administrative forecasting for grant proposals.
Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
Performs other duties as assigned.
Required Qualifications

Both levels

High School Diploma.
Seven (7) years of related work experience.
This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Knowledge, Skills, and Abilities

Administrative Manager

Word Processing
Documentation & Records Management
Data Entry
Call Management
Calendar Management
Customer Service Management
Content Design & Development
Database Management
Business Process Improvement
Active Listening
Senior Administrative Manager

Office Administration
Verbal and Written Communication
Microsoft Office Suite
Collaboration
Business Process Improvement
Project Management
Leadership
Management